
Privacy Policy
Effective January 1, 2004
We recognize your concerns about
the privacy of your company and employee information. Because protecting
your confidential information is very important to us, we have adopted
the following policy regarding how the information you share with
Pay-Net is used and maintained. This privacy policy applies to companies
who are current and former clients of Pay-Net.
Pay-Net does not sell or share
personal information with non-Pay-Net companies for the purpose
of marketing their products or services to you.
Collection and Use of Personal
Information. Pay-Net is made up of Pay-Net, a California Partnership,
Payroll World Inc., and Pay-Net Insurance Services Inc. and their
related companies, called affiliates, that work together to bring
you payroll and insurance services and products. We collect only
relevant client and employee information that we are either allowed
or required by law to obtain for conducting our business, such as:
• Information we receive from
you on your company, such as name, address, Federal and State Identification
Numbers, bank account information and similar information. We use
this information to perform our duties as your payroll or insurance
provider.
• Information about your employees,
such as name, address, Social Security Number, rates of pay, deductions,
pay amounts, direct deposit information and similar information.
The information is used to process payroll transactions that you
request.
Sharing of Information Within
Pay-Net. All or a portion of information collected through our
normal business operations may be shared among Pay-Net's affiliates.
Sharing of Information Outside
of Pay-Net. As permitted by law, we may disclose some or all
of the information described above with companies outside of Pay-Net
to service your accounts, improve our services, provide products
and services you have requested, and inform you about products or
services of interest to you. Such companies may include:
• Companies that provide financial
services, such as banks, other securities broker-dealers, and mutual
fund and insurance companies. This would include companies that
facilitate your company’s direct deposit transactions, ACH transfer
of billing and tax liabilities, ACH payments of tax liabilities,
etc.
• Governmental taxing authorities
such as the Internal Revenue Service and California’s Employment
Development Department as such entities relate to payroll taxation
regarding your company. Nonfinancial companies, such as companies
that perform services on our behalf.
• Others such as independent
contractors or technical-system consultants who program our software,
government agencies and regulators, consumer reporting agencies,
and other outside parties as permitted or required by applicable
laws
Protecting the Confidentiality
of Your Personal Information. All Pay-Net employees are instructed
to use strict standards of care regarding the confidentiality of
your nonpublic personal information as outlined in firm policies.
Employees not adhering to our firm policies are subject to disciplinary
action. We require outside companies and independent contractors
to whom we provide client information for marketing, servicing or
processing purposes to enter into confidentiality agreements that
restrict the use of the information to those purposes. We maintain
physical, electronic and procedural safeguards that comply with
applicable laws to protect your nonpublic personal information.
If you have questions regarding
Pay-Net’s Privacy Policy, please write to us.
Note: If we materially change our
privacy policies or practices we will change this privacy policy
statement in order to notify you of the changes.
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